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Paralegal

Notion

Legal

San Francisco, CA, USA

Posted on Nov 19, 2024

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About Us:

We're on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can't build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We've been working on this together since 2016, and have customers like Pixar, Mitsubishi, Figma, Plaid, Match Group, and thousands more on this journey with us. Today, we're growing fast and excited for new teammates to join us who are the best at what they do. We're passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

Notion is an in person company, and currently requires its employees to come to the office for two Anchor Days (Mondays & Thursdays) and requests that employees spend the majority of their week in the office (including a third day).

About The Role:

As a Paralegal, you will have the opportunity to help Notion’s legal team provide innovative, effective, and scalable legal support to Notion's growing business. You will focus on corporate, compliance, employment, IP, and litigation matters, leveraging your excellent organizational and problem-solving skills to help Notion meet its ambitious goals. In this role, you will be relied upon to work cross-functionally across the legal team and with other business stakeholders to support key projects and initiatives.

What You'll Achieve:

Support foreign and domestic subsidiary compliance management by tracking deadlines, managing and providing support for corporate filings with domestic and international regulatory agencies, maintaining compliance calendars, and developing reporting mechanisms for upcoming obligations, filings and other regulatory and compliance matters
Execute document version control protocols, including maintaining both editable and final versions, tracking and obtaining signatures, and ensuring proper filing within document management systems
Process and coordinate document signatures in accordance with company policies
Assist in-house and external legal counsel with document collection, organization, and communication for subpoenas, disputes, information requests, litigation matters, and regulatory inquiries. Coordinate responses while maintaining organized records of all correspondence, adhering to strict confidentiality protocols
Implement and maintain organized filing systems across multiple platforms ensuring proper categorization, accessibility, and security of legal documents
Support the legal team with document verification, ensuring accuracy of inventor names, patent information, and other critical details across all systems and filings
Manage and maintain legal document databases, ensuring accurate tracking of filings, deadlines, and status updates
Coordinate collection and verification of patent-related documents, including gathering inventor declarations, assignments, and supporting documentation for law firm submissions
Assist with due diligence and KYC processes
Assist with the patent rewards program, including tracking distributions, maintaining recipient databases, and coordinating with relevant departments for timely processing
Research and compile requested information for attorneys and stakeholders, including document retrieval, data gathering, and organizing materials in accordance with legal department standards and deadlines
Collaborate on company-wide initiatives and other special projects as needed

Skills You'll Need to Bring:

Bachelor's degree and 2+ years of experience as a paralegal or legal assistant within a corporate legal department or law firm
Strong proficiency in document management systems and legal technology platforms, including experience managing corporate legal filings in US and international jurisdictions
Exceptional organizational and analytical skills with proven ability to manage complex deadlines and multiple priorities independently
Outstanding written and verbal communication skills, including strong attention to detail
Demonstrated ability to maintain strict confidentiality while handling sensitive legal and corporate information

Nice to Haves:

Experience supporting a legal team within a high-growth technology company
Prior experience with intellectual property management and patent prosecution support
Proficiency with modern collaboration tools such as Notion
Experience managing subsidiary compliance across multiple international jurisdictions
Notary Public certification or willingness to obtain one

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated hourly rate is $40.87 - $48.08 per hour, annualized to salary range of $85,000 - $100,000 per year.

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By clicking “Submit Application”, I understand and agree that Notion and its affiliates and subsidiaries will collect and process my information in accordance with Notion’s Global Recruiting Privacy Policy .

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